EDI

Good news

You got the big deal.

EDI: Good news, you got the big deal

Bad news

You got the big deal.

EDI: Bad news, you got the big deal

Great news

Acctivate EDI automates all processes
and turns cost overhead into cost reductions.

EDI: Great news, you've found Acctivate

Big Box retailers use EDI for one primary reason: Extensive productivity gains.

Doesn’t your business deserve the same advantage?

  • Eliminate re-keying of documents
  • Faster order and transaction processing
  • Reduce errors and increase data accuracy
  • Automation of routine tasks
  • Significant reductions in business expenses
  • Improved relationships with trading partners
  • Ability to turn cost overheads into cost reductions

A fully integrated, automated EDI solution

EDI: How it works

Acctivate has joined forces with leading EDI solution providers, whose products & services nicely complement Acctivate, to deliver an end-to-end, fully integrated and automated EDI solution.

The resulting fully-compliant EDI solutions now enable small and mid-sized businesses to reap the productivity and other benefits found in conducting business through fully-automated EDI transaction processing.


EDI software user: BergHOFFAcctivate EDI is a very helpful and an easy module to utilize. Importing orders is done in the blink of an eye, no matter if there is one order to import or fifty.”
Mel Peters, Inventory Control Manager, BergHOFF


Thousands of trading partners

EDI: Thousands of trading partners

Acctivate EDI customers connect to thousands of EDI trading partners through leading EDI strategic partner solutions including big box & major retailers such as Walmart®, Target®, Sam’s Club®, Macy’s®, Kroger®, Walgreens®, Home Depot®, Lowe’s®, Bed Bath & Beyond®, Officemax®, Best Buy®, and Costco®.


EDI software customer: KIND SnacksWe did the initial mapping once and everything just simply works.

I think we started with like 6 or 8 EDI trading partners, now we have probably 65.”
Khaled Abohalima, Chief Information Officer, KIND Snacks


How it works

Many transactions that occur between companies on a frequent basis, such as exchanging purchase orders, invoices, and advance shipping notices are handled automatically and electronically with EDI.

The following provides a walk through of a standard order process and how the Acctivate end-to-end EDI solution can benefit small and mid-sized businesses looking to reduce their costs and improve accuracy with the best in class EDI solution.

Task / Automated method of handling

Receipt of purchase order: Purchase orders are sent electronically (EDI transaction 850) from the EDI trading partner’s system into Acctivate. Upon receipt, these purchase orders are imported into Acctivate as sales orders.

Picking route optimization: The order may be automatically routed to warehouse with pre-determined pick route sequence.

Wireless picking of order: The order may be picked using the Acctivate-enabled wireless handheld barcode picking solution. Barcodes associated with the products to be shipped are scanned, the order is completed on the handheld unit, and the order is prepared for shipment.

Update order shipped quantities: Order quantities are updated automatically from the information obtained during mobile picking and packing process.

Print UCC 128 (GS1-128) shipment labels & carton markings: Carton labels are printed that contain information used by the EDI trading partners that can be read by humans or scanned. The information includes shipping information & contains the SSCC-18 Serial Container Shipping Code.

Print FedEx, UPS, DHL shipping labels: Automatically print shipping labels from the order packaging information combined with pre-determined weights obtained from the Acctivate database.

Advance Shipping Notice (ASN): The Advance Shipping Notice (ASN) is automatically sent (EDI transaction 856) by your company from Acctivate into the EDI trading partner’s system. Information required for the ASN, such as shipment tracking numbers, are pulled from the shipping information within Acctivate and automatically added to the ASN.

Invoice is sent: The invoice is sent electronically (EDI transaction 810) by your company from Acctivate into the EDI trading partner’s system.

Acknowledgement: Acknowledgements (EDI transaction 997) are automatically sent between systems as required.

Configurability

The above example represents the typical usage of Acctivate and the EDI partner within the order process and the associated EDI transactions. Wireless order picking, Advance Shipping Notice and printing UCC 128 shipment labels & carton markings are not required steps in the Acctivate EDI process, however, the Acctivate EDI process can be configured to meet specific needs.

3PL Support

Acctivate EDI supports companies that have chosen to outsource their warehousing and distribution operations to third party logistics (3PL) providers. The following provides a walk through of a standard 3PL order process:

Task /  3PL method of handling

Receipt of purchase: Purchase orders are sent electronically (EDI transaction 850) from the EDI trading partner’s system into Acctivate. Upon receipt, these purchase orders are imported into Acctivate as sales orders.

Order information is sent to 3PL provider: The warehouse shipping order, including the packaging of products and the SSCC-18 Serial Container Shipping Codes, is sent by email to your 3PL from Acctivate and is imported into the 3PL provider’s system.

3PL provider prepares order, ships & sends notice of shipment to you: The result of shipping, including the exact quantities shipped and any shipment tracking numbers, is emailed from the 3PL to you and imported into Acctivate

Advance Shipping Notice (ASN) is sent: The Advance Shipping Notice (ASN) is automatically sent (EDI transaction 856) by your company from Acctivate to the EDI trading partner’s system.

Invoice is sent: The invoice is sent electronically (EDI transaction 810) by your company from Acctivate into the EDI trading partner’s system.

Acknowledgement: Acknowledgements (EDI transaction 997) are automatically sent between systems as required.

Industry leading implementation expertise

The extensive implementation expertise of Acctivate & our EDI strategic partners provide a highly-predictable, cost-effective EDI implementation experience.

Once a decision has been reached to implement the Acctivate EDI solution:

  • An implementation team will be established
  • A comprehensive implementation plan will be developed
  • System configurations, connectivity & software installations occur
  • Thorough system testing and testing with EDI trading partners is completed
  • Interactive training sessions are held
  • Date is scheduled for Acctivate go-live and for go-live date to beginning exchanging EDI transactions with EDI trading partners is established
  • Begin realizing the benefits of fully-integrated business management with automated EDI

Learn more about Acctivate

Acctivate is packed with features for your entire business. We invite you to explore more or, if you’d like to get started, simply complete the form below or give us a call at 866-877-1311.

Get started today!

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