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Reference Customers on Inventory Issues

Brad Bearden

The Inventory Issue transaction in Acctivate allows users to remove inventory from stock and expense it directly to a general ledger (GL) expense account.

Common Use Cases

  • Marketing & Promotions
    Products given away for marketing purposes can be removed from inventory and expensed to a Marketing GL account.
  • Internal Use
    Companies may issue inventory for internal use. For example, a business that sells office supplies may use pens and paper internally and expense them to an Office Supplies GL account.
  • NEW – Issuing Materials for a Job/ Sub-customer or Project
    Read on below to learn how Inventory Issues can reference a Customer Job or Project, making them even more powerful!

Tracking Jobs, Sub-Customers, and Projects

Acctivate’s Inventory Issues window now supports linking the transaction to a Customer, Customer Job / Sub-customer, or a Project (from QuickBooks Online).

By linking an Inventory Issue to one of these, users can take advantage of job costing and project tracking features available in QuickBooks.

Example:
A building supply company issues a $10,000 invoice to Acme Stores:Northside Store for store refurbishments. As construction progresses, materials are issued from inventory and expensed to a Materials for Jobs account. Each Inventory Issue is also linked to the Northside Store job.

This allows real-time tracking of profitability:

  • In QuickBooks Online, review Customer reports or the Projects page.
  • In QuickBooks Desktop, use the Customer Job reports.

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Brad Bearden

Brad Bearden is the Project Manager for Acctivate. and a well-studied inventory expert with a keen understanding of what our clients want and how Acctivate Software can meet their needs – Brad’s initial years in support allowed him to develop expertise in inventory by working directly with clients and crafting unique solutions for trickier issues. Read more about Brad

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