QuickBooks ERP Integration

Built For

Logo of Intuit QuickBooks, which works with Acctivate, forming a solid QuickBooks ERP integration
Person at computer using a QuickBooks ERP integration that connects QuickBooks with software providing inventory control, order management, and other ERP capabilities, such as Acctivate.
QuickBooks ERP integration connects QuickBooks with software providing inventory control, order management, and other ERP capabilities, such as Acctivate.

What is a QuickBooks ERP integration?


QuickBooks accounting software offers a range of capabilities to help businesses manage their financial operations.

QuickBooks allows companies to:

  • Track income & expenses
  • Create & send invoices
  • Manage accounts payable & receivable
  • Reconcile bank transactions
  • Generate financial reports
  • Handle payroll processing


ERP (Enterprise Resource Planning) systems, like Acctivate, are comprehensive software solutions.

ERP solutions provide business functions such as:

  • Procurement
  • Inventory control
  • Multi-channel order management
  • Order fulfillment
  • Customer relationship management
  • Specialized capabilities like traceability, EDI management, kitting & assemblies


Integration of QuickBooks with an ERP system allows for seamless data exchange between the two systems.

QuickBooks ERP Integration with Acctivate

QuickBooks ERP integration¬†creates a comprehensive solution with inventory, order, procurement, and business management capabilities that allow businesses to remain using QuickBooks for financial functionality. By integrating QuickBooks with an ERP system, organizations streamline workflows, improve data accuracy, gain deeper insights through advanced reporting and analytics, and enhance overall operational efficiency. This integration empowers businesses to scale their operations and effectively manage complex business processes, leveraging the combined functionalities of QuickBooks’ accounting capabilities and the broader features offered by the ERP system.

When a business needs a QuickBooks ERP integration solution

Person contemplating challenges taht can be solved with a QuickBooks ERP integration solution

Many businesses discover they need more functionality in controlling their operations than QuickBooks provides and wonder if they’ve outgrown QuickBooks. When a company questions if they’ve outgrown QuickBooks, they typically are experiencing growth in size, complexity, or the number of transactions and require more robust and advanced inventory and order management capabilities.

A business typically needs a QuickBooks ERP integration solution when it faces the following circumstances:

  • Expanding operations. When a company experiences growth in size, sales, or operations, it may outgrow the capabilities of QuickBooks alone. A QuickBooks ERP integration provides the necessary tools to handle multiple functions and processes as the business becomes more complex.
  • Increasing transaction volume. If a business is processing a high volume of transactions regularly, QuickBooks may show limitations in performance, processing speed, or data management. Integrating QuickBooks with an ERP system can offer scalability and handle larger transaction volumes efficiently.
  • Complex inventory management. If a business deals with complex inventory management, such as multiple warehouses or diverse product lines, QuickBooks may lack the required functionalities. An integrated ERP solution, such as the QuickBooks and Acctivate solution, offers robust inventory management capabilities, including tracking, forecasting, and procurement optimization.
  • Regulatory compliance and industry-specific requirements. Certain industries have specific regulatory compliance requirements or industry-specific functionalities that may go beyond what QuickBooks offers. A QuickBooks ERP integration solution provides industry-specific modules, compliance tools, and tailored features to meet these specialized needs.
  • Advanced reporting and analytics needs. As businesses evolve, they often require more advanced reporting and analytics capabilities to gain deeper insights into their financial performance and operational metrics. A QuickBooks ERP integration provides comprehensive reporting tools, customized dashboards, and integrated analytics features.
  • Scalability. QuickBooks ERP integration becomes particularly important as businesses grow and their needs become more stringent. By integrating QuickBooks with an ERP system, organizations can leverage the additional functionalities and scalability offered by the ERP system while continuing to benefit from QuickBooks’ accounting capabilities.

The first step to QuickBooks ERP integration: Defining requirements

The first step in finding a QuickBooks ERP integration solution is thoroughly assessing your business needs and requirements. This process involves understanding your current processes, identifying pain points, and determining the specific functionalities and features you need in an ERP system.

  • Assess your current processes. Evaluate your existing business processes, workflows, and systems. Identify the strengths and weaknesses, bottlenecks, and areas that need improvement. This analysis will help you understand the specific areas a QuickBooks ERP integration can significantly impact.
  • Define your objectives: Identify what you aim to achieve with a QuickBooks ERP integration, whether it’s streamlining operations, improving efficiency, integrating business functions, or enhancing reporting and analytics.

To assist with the requirements and assessment process, we have developed an interactive worksheet that can be downloaded when completed.

Next, learn more about QuickBooks ERP integration and see a demonstration

One of the best methods to gain an understanding of the potential of a QuickBooks ERP integration is to reach out and ask for product demonstrations to get a firsthand experience of usability, interface, and features. By learning more about QuickBooks ERP integration, you can evaluate how well the software meets your specific needs and aligns with your business processes.

Get started today.

The QuickBooks ERP integration with Acctivate

Person using a QuickBooks ERP integration with Acctivate that delivers advanced inventory, order, and business management.

Built for QuickBooks, Acctivate is a market leader delivering advanced inventory, order, and business management. The QuickBooks ERP integration with Acctivate combines the strengths of QuickBooks’ accounting capabilities with Acctivate’s, enabling seamless connectivity and data synchronization between QuickBooks.

The QuickBooks ERP integration with Acctivate includes:

  • Two-way data synchronization. The QuickBooks ERP integration with Acctivate is accomplished with two-way data synchronization. Changes made in one system, such as invoices or customer information, will automatically update in the other system, ensuring data consistency across both platforms.
  • Comprehensive inventory management. Acctivate provides robust inventory management features, including multi-location tracking, lot and serial number tracking, and advanced inventory forecasting. By integrating Acctivate with QuickBooks, businesses manage inventory-related activities in Acctivate while synchronizing financial data with QuickBooks for accurate accounting records.
  • Streamlined order processing. With the QuickBooks ERP integration with Acctivate, businesses streamline their order processing workflow. When an invoice is created in Acctivate, it is automatically synchronized with QuickBooks, eliminating the need for manual data entry and reducing errors.
  • Advanced reporting and analytics. Acctivate’s advanced reporting and analytics capabilities allow businesses to gain insights into inventory performance, sales trends, and customer behavior. By integrating with QuickBooks, financial data can be consolidated with Acctivate’s reporting tools, providing a comprehensive view of the business’s financial and operational metrics.
  • Enhanced customer management. The QuickBooks ERP integration with Acctivate enables a unified view of customer information. Customer data, such as contact details, sales history, and credit limits, are shared between QuickBooks and Acctivate, facilitating better customer management and order processing.
  • Scalability and growth support. As businesses grow, the QuickBooks ERP integration with Acctivate accommodates expanding needs, allowing companies to scale their operations, manage increasing inventory volumes, and handle complex inventory processes while ensuring accurate accounting records.
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