If you are like the majority of business owners, you have inventory to control, products to buy, sales to make, customers to keep happy and a business to manage.
And, you are probably thinking, “How do I keep up with it all?”
The answer is to look to technology for assistance, and specifically, software that easily and accurately manages inventory as it flows through the business, with tools to handle customers from sales to customer service, and with visibility throughout the process in real-time.
Acctivate does that and more.
What is Acctivate?
Acctivate is a solution – a solution to your inventory, purchasing, customer service and business management needs.
Award-winning & affordable, Acctivate has the advanced features you need to:
- Maximize purchasing management
- Control inventory
- Handle sales, order fulfillment & customer service
- Understand, manage & grow your business
The result? A solution to manage and coordinate the processes, tasks, resources, information, and functions across your business.
Maximize purchasing management
Easy access to analysis and history promotes better purchasing decisions. Acctivate places that information and advanced purchasing management tools for efficient management of tasks and vendors at purchasing managers’ fingertips enabling…
- Better what, when & quantity decisions using forecasting & trend analysis
- Improved vendor management based on vendor performance history & true cost analysis
- Reduced out of stocks with low stock alerts
- Fast & easy ordering including reorders, purchase orders, special orders & drop ship orders
- Simplified daily task management with real-world capabilities like the ability to correct or delete a vendor bill after posting to QuickBooks or managing backorders within a purchase order
- Global purchasing with multi-currency & landed cost support
Forecasting & trend analysis | Purchasing management
Vendor management | Landed cost | Multi-currency
We save a lot of time in being able to create Drop Ship POs within Acctivate. The Drop Ship Wizard has completely streamlined our process.”
Sean Rundle, Vice President of Operations, MR BOX
Industry experts estimate businesses can achieve 20 – 50% profitability increases by increasing inventory control with an inventory management system, which typically includes software, processes and procedures.
At the core of Acctivate are the inventory management features needed to manage inventory & warehousing including…
- Multiple location management. Manage one or more, physical or virtual warehouses or locations in real-time with separate general ledger accounts by warehouse.
- Advanced bill of materials. Whether products are made to stock, made on demand or a combination of the two, a multi-level bill of materials specifies the components used to build a product and can be used for products designated as either an assembly or a kit.
- Trace and track an unlimited amount of products by lot number or serial number back to suppliers, through outsourcers or to customers.
- Barcoding & mobile solutions increase speed, accuracy & efficiency and can be implemented throughout the business – for the warehouse, outside sales, route management or for workflow management.
- Multiple units of measure. Acctivate’s flexible multiple units of measure functionality allows primary and relative alternate units of measure for order-taking, purchasing and packaging to be used for each product in the inventory.
- Large quantity SKU management & product lookup. Acctivate’s product screen has real-time visibility & product lookup by SKU, UPC, OEM or aftermarket number, customer number, description, or serial number.
It’s one of the best features of Acctivate, we have a warehouse here and one in Colorado that uses the handheld devices and it’s simplified the process and made all of the mistakes disappear that were happening.”
Travis Pollock, Project Manager, Driven Racing Oil
Sales, fulfillment & managing customers
Those required tools must handle customer’s needs across multiple channels, facilitate the processing of their orders promptly & accurately, and place real-time information at the fingertips of those assisting customers after the sale.
- Sales opportunity management from lead to sale, including 1 click quotes to orders
- Multi-channel sales & customer management for online, offline, mobile, fax, mail order, telephone order, and catalog orders
- One click synchronization of orders, tracking information, product availability and customers between major eCommerce web store platforms and Acctivate
- Fully compliant, end-to-end, automated EDI solutions
- Sell products in the currency of your customers with Acctivate’s multi-currency
- Advanced order fulfillment coordinating picking, packing, shipping, and tracking
- Real-time customer history & inventory quantities available to all system users
- Easy, efficient RMA handling
Sales management | eCommerce | EDI | Multi-currency
Sales orders | Picking & Shipping
Customer service | Service management
Acctivate EDI is a very helpful and an easy module to utilize. Importing orders is done in the blink of an eye, no matter if there is one order to import or fifty.”
Mel Peters, Inventory Control Manager, BergHOFF
Understand, manage & grow your business
Managing a business is challenging enough with so many daily tasks and decisions to be made, yet to grow a business, you need to consistently understand your customers, your vendors and your overall business.
Technology is the solution large corporations use to understand and grow their business, and small to mid-sized businesses can as well.
Acctivate helps managers with daily task management & oversight with:
- 100+ standard reports & documents & the ability to create virtually any report with Crystal Reports
- Business activities & alerts to facilitate the company-wide sharing of information and task management tracking
- User-configurable dashboards for fast, real-time viewing of information
- Cloud-based file sharing & document management for anytime, anywhere access
- Automatic sales tax calculation & management with direct integration to AvaTax, a cloud-based sales tax solution
and to analyze and improve decision-making with a deeper understanding of:
- Customers – who they are, when they last purchased & predict when they will purchase again
- Vendors – how they are performing & how often they deliver on-time
- Business – examine past performance, determine where improvements are needed, anticipate trends & identify opportunities
We liked the fact that Acctivate wasn’t just an inventory management system, and would also allow us to enhance our sales and purchasing processes.”
Kevin Garvey, Chief Operations Officer, DataRay
The Acctivate difference
Flexibility and support
Having the know-how and flexibility to configure software into what your business needs is what makes Acctivate unique.
How features are deployed within a business – that is where Acctivate’s flexibility and support staff makes the difference. The Acctivate team works with each company to understand their business environment and their goals, develops a solution to meet them, trains users before they go live, and has numerous support tools available after launch.
The Acctivate team continued to work and try to find solutions and figure out how to make it customizable and work for our company. They’ve met every demand, challenge and struggle that we had because of the unique situation.”
Chysawndra Schultz, Controller, American Standard Water Heaters
All integration is not equal
When it comes to integration, there are two important aspects that can significantly impact business operations.
First, is the integration one-way or bi-directional? Since many small to mid-sized businesses use QuickBooks for accounting, let’s use some real-world examples of the benefits of bi-directional integration versus one-way between QuickBooks and Acctivate inventory software.
With bi-directional integration, all customer-related and vendor-related transactions automatically occur in both QuickBooks & Acctivate. If you add a customer in QuickBooks, the customer is automatically added in Acctivate. If you pay a bill or receive a check in QuickBooks, the payment is automatically recorded in Acctivate. Bi-directional integration is the tightest integration possible and provides an easier, faster and more accurate environment.
The second consideration – in addition to QuickBooks, Acctivate integrates with numerous other best of breed software providers like shopping carts, shipping services, EDI translation software and productivity solutions, providing you the flexibility to select the best providers in each of these areas for your business needs.
Acctivate is a no-brainer because it is the only software out there that has all these features and also integrates with QuickBooks.!”
Khaled Abohalima, Chief Information Officer, KIND Snacks
Reliability, value and affordability
Acctivate is easy to use, feature-rich, affordable and has been awarded multiple times by The Sleeter Group, the recognized leader in the accounting industry for evaluating applications, with their Awesome Application award, including again for 2015.
Get started today!
Start your free trial today and discover for yourself how Acctivate can transform your business. Give us a call at 866-877-1311 or simply complete the form and someone will get in touch with you.
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