Acctivate Product Inventory Management
Built For
Product inventory management is all about keeping track of what you have, where it’s stored, and when you need more. It ensures that you always have the right products on hand to meet customer demand without overstocking or running out. For any business, good inventory management is key to saving money, staying organized, and keeping customers happy. When done right, it helps you avoid the headaches of missing items or excess stock, while giving you the insights needed to make smarter decisions and keep things running smoothly.
Product Inventory Management with Acctivate
Acctivate product inventory management helps businesses organize, track, and manage every aspect of their products. With the flexibility and tools to monitor inventory levels and manage costs and pricing, Acctivate makes product inventory management easy and efficient. With everything centralized in one system, you can confidently handle your entire product lifecycle, from creation to sale.
Simplified Product Classification
Acctivate makes product classification straightforward by providing a variety of Item types to cover everything from inventoried goods to non-tangible services like labor and shipping. You can classify items based on their usage and whether they must be tracked in your inventory.
- Inventoried items are products you stock, track, and sell regularly, requiring inventory management to monitor stock levels.
- Non-inventoried items include things that don’t need the same level of inventory tracking, but are still essential to your business. Examples include would be things you want to track the usage of, but are impractical to keep up with each unit, such as a screw that may be used in an assembly or a sticker or “welcome” gift that ships with orders.
- Labor tracking allows you to monitor employee hours spent on tasks like assembling products or processing orders, adding value to the final product.
- Shipping and other charges (like service fees) can also be tracked as separate line items, making it easier to account for all costs in customer transactions.
Acctivate’s flexibility allows you to set up your product catalog to fit your business processes, ensuring that every type of item is handled appropriately, whether tracking physical stock or adding service-related costs to orders.
Product Organization for Easy Management
Managing large numbers of products can be overwhelming without the right tools. Acctivate helps you simplify this by providing multiple ways to organize your product catalog, giving you powerful ways to search, sort, and categorize products.
- Product Types make it easy to filter and find products during daily operations. For example, you can view all your raw materials or finished goods when searching for items in Acctivate.
- Product Classes help categorize products based on how they should be tracked in your financial system, such as linking them to QuickBooks income and cost accounts. Grouping products correctly benefits financial reporting.
Each product can also be assigned a sales category, which allows you to run sales reports and analyze performance based on specific categories. This ensures that products are easy to locate and manage across departments, from sales to accounting.
Advanced Search and Filtering Tools
Acctivate provides advanced search and filter options that allow you to quickly access the products you need, where all your product data is displayed and designed to be as user-friendly as possible.
- The Search Bar allows you to type in a Product ID, description, or even keywords to filter the list in real time, so you never waste time scrolling through pages of items.
- Sort products in ascending or descending order based on their Product ID.
- Above the search bar, you can apply Filters to show only active products or create custom filters to view specific groups. You can even save these custom filters for future use, making your day-to-day tasks more efficient.
These filtering tools ensure that no matter how large your product catalog grows, you can always find what you need quickly and easily.
Comprehensive Product Information
Each product in Acctivate is more than just a line item—it comes with a wealth of information that helps you manage every aspect.
- Acctivate’s Product Window gives you a detailed view of everything you need to know, whether you’re checking stock levels, reviewing transaction history, or analyzing performance.
- The Inventory Tab provides a breakdown of your stock levels, unit costs, and the locations where items are stored across your warehouses. You can see the quantities available, on order, or in transit, all in one place.
- The system also tracks components for Bill of Materials (BOM) products, allowing you to view the parts that make up assembled products or kits.
- The Timeline Tab provides a detailed product history of all activities, such as sales, purchases, transfers, and adjustments. This comprehensive view of your inventory ensures you’re always aware of your products’ performance and where they are in your supply chain.
Simplifying Pricing and Cost Management
Managing product pricing can often be complex, but Acctivate simplifies the process by allowing you to set and track prices in various ways. Each product can have assigned price codes which allow you can calculate prices based on list prices, warehouse costs, or even ordered quantities.
For example, you can set prices based on management or last costs using percentages or flat amounts. This flexibility ensures that your pricing strategy aligns with your business needs, whether selling products in bulk, offering discounts, or maintaining different prices for different customer segments. The BOM Tab for assembly or kit products even helps you calculate estimated costs based on the components, ensuring that your pricing reflects the actual cost of goods sold.
Gain Valuable Insights with Data-Driven Reporting
Making data-driven decisions is vital to running a successful business, and Acctivate’s Insights Tab provides the data you need to do just that. This feature gives you an overview of a product’s performance, allowing you to see:
- Top customers based on quantity ordered.
- The most commonly used price codes help you understand which pricing strategies drive sales.
- Suggested minimum stocking levels based on sales demand and vendor lead times.
Acctivate can also calculate turnover rates and service levels, which is essential for understanding how fast your inventory is moving and whether your customers and vendors are meeting expectations.
For example, the turnover rate shows how often you sell through your stock over a given period. You can use this information to optimize your reorder points and avoid overstocking or stockouts. Additionally, service level metrics track the percentage of timely shipments, helping you monitor and improve your supply chain performance.
Streamlined Vendor and Substitute Management
Managing vendor relationships is an integral part of product management.
Acctivate allows you to track important details such as vendor product IDs, lead times, and last purchase order prices. This ensures you always have accurate and up-to-date information when reordering stock, helping you make better purchasing decisions.
Acctivate makes it easy to manage product substitutions, allowing you to specify alternative products for items that may be out of stock or discontinued. You can even set preferred substitutes to streamline the order fulfillment process, ensuring that your customers always get the products they need, even if their first choice isn’t available.
Seamless Product Creation and Editing
Creating and editing products in Acctivate is designed to be quick and straightforward. Whether entering new products manually, importing from a file, or adjusting existing items, Acctivate’s Product Window ensures that all your product data is accurate and current.
With features like custom attributes, notes, and detailed activity tracking, you can document everything from product specifications to sales history, ensuring that everyone in your business can access the information they need.
Total Control Over Your Product Management
Acctivate’s product management features offer a complete solution for organizing, tracking, and managing your products. With flexible classification options, powerful search and filtering tools, real-time insights, and advanced pricing and inventory management capabilities, Acctivate helps businesses streamline their operations and make smarter decisions. From managing inventory to tracking sales and understanding product performance, Acctivate gives you the control and visibility you need to grow your business efficiently.
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