Inventory Transactions Training

Getting Started with Transactions

Quick Checklist

  1. Review the receipt window, as well as the alternate option of using receipts to break products down.
  2. Adjust quantity on hand for a few items.
  3. Issue stock out as an expense unrelated to a specific customer.
  4. Create and enter an inventory count. Check out this webinar on full vs cycle counting.
  1. Create a standalone vendor bill via landed cost to allocate costs to inventory.
  2. For customers utilizing multiple warehouses or bin locations, create an inventory transfer. Print the session before and after posting to review the associated forms.
  3. When doing manufacturing, create an inventory assembly transaction.
  4. Sync with QuickBooks and review the accounting entries sent to QuickBooks.

Guided steps for specific functions regarding transactions

Navigate the Inventory Transactions Library:

Review Transactions | Receipts | Adjustments | Transfers | Assemblies | Landed Cost | Track & Trace | Void Transactions

Review Transactions

Transactions List

Learn how to search, filter, and take action on transactions from the Transactions List.

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Receipts

Purchase Order Receipt

Create a purchase order receipt that is linked to specific POs to ensure the proper reconciliation of purchase accounts.

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Mobile Receiving

Receive Shipments with the Mobile Receiving app via a handheld barcoding device.

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Inventory Receipt for Lot Number(s) Split / Product Break Down

Use a standalone inventory receipt transaction to split lot numbers or break down one product to create others.

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Adjustments

Inventory Adjustment

Adjust inventory up or down by a specific number like for damaged goods that need to be removed from inventory.

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Inventory Balance Adjustment

Adjust incorrect unit costs to obtain the exact On Hand value that you want to see in inventory.

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Inventory Issue

Issue stock (remove from inventory) for non-sales uses, i.e., samples, trade show demos & donations and select a GL Expense account per transaction.

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Inventory Count

Follow 3 steps to do an inventory count in Acctivate and keep accurate inventory numbers with cycle counts at regular intervals or year-end counts.

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Mobile Inventory Counts

Use a mobile barcoding device and the mobile inventory module to open and post inventory count sessions created on the desktop app without printing huge count sheets.

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Transfers

Inventory Transfer

Transfer inventory between multiple locations, in multiple warehouses or between multiple locations within a warehouse.

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Mobile Inventory Transfers

Move stock with Mobile Inventory Transfers by barcode scanning to transfer inventory from one warehouse and/or bin location to another from a mobile warehouse device.

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Assemblies

Inventory Assembly

Create assemblies to combine/consume multiple raw material items into a single finished product to be stocked and sold.

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Mobile Inventory Assemblies

Assemble finished goods with Acctivate Mobile Inventory Assemblies.

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Assembly Workflow Status
Configuration

Capture the status/stage of an assembly at every level to keep track of the manufacturing process.

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Landed Cost

Vendor Bill Allocation to Inventory Cost

Utilize the Landed Cost module to create a vendor bill and allocate the cost across posted inventory transactions.

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Track & Trace

Track & Trace Inventory Movements for Lot/Serial Items

Track the usage and/or trace the source of a lot or serial numbered item in Acctivate.

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Void Transactions

Void Inventory Sessions

Void inventory transactions posted incorrectly and repost with the correct information.

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Next Steps

Previous Training: Sales
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Sales
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