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What is stock control software?

Software for stock control helps businesses manage inventory

What stock control software is and why it’s an excellent tool for small and medium sized businesses for managing stock levels.

What is stock control software?

At the very least, each business should have a general idea of the stock, or inventory, which are on-hand. This concept is known as stock control.

Many different methods exist for controlling and managing stock.

Some of these methods include:

  • Pen and paper
  • Spreadsheets or documents and
  • Software programs (such as stock control software).

types of stock control systems

Stock control software is software that’s been made specifically for stock control purposes.

What are the benefits of stock control software?

While the pen and paper method for stock control is popular for many businesses, it is extremely tedious and laborious.

Spreadsheets and documents are highly prone to entry errors. In fact, as much as 88% of spreadsheets contain errors such as wrong numbers and logic and omission errors.

software provides visibility into stock levelsIn relation to other methods, stock control software is more attuned for stock keeping purposes. Its features and capabilities have been fine-tuned to help businesses maintain better control and visibility into their stock.

Stock control software consolidates the other areas of the supply chain that affect stock, such as purchasing and sales.

What are some of the specific features of stock control software?

As mentioned earlier, stock control software offers better visibility and management of stock levels through its integration of inventory, sales, and purchasing in a central system. The software’s specific features in the areas of sales order management and purchase order management add greater capability for stock control.

sales purchasing and stock

Here are some examples of ways that software for stock control can be utilized.


Purchase order management


establishing minimum and maximum stock levelsAn important strategy for stock control is establishing minimum and maximum levels for each product.

With software, minimum and maximum levels for each product can be set in the system.

Many Acctivate customers set each product’s minimum and maximum values and use the reorder feature to generate a purchase order directly from the alert, streamlining the purchasing process.

With software, Killer Bee Bait knows when stock levels are low Drop shipments tend to be an area of concern for many businesses, as it can lead to complications in recording the process and understanding true stock levels.

drop shipments with stock control softwareHowever, stock control software simplifies the drop shipping process and correctly establishes the inventory status for drop shipped items.

A&D Sales and Marketing primarily drop ships items to their customers, which can be difficult to keep accurate records of and track. However, with Acctivate, they are able to create a purchase order directly from the sales order and maintain accuracy with stock levels and purchasing and sales information.

A&D Sales and Marketing uses Acctivate to manage drop shipments

More information on advanced purchasing needs can be found on our informational page here.


Sales order management


understanding stock levels with softwareSoftware specifically for stock control will provide the availability of items, such as available, backordered, on-hand, etc.

Acctivate customer Pigs Unlimited had been using a whiteboard in each department to manually keep track of stock levels. Now with Acctivate, all users across departments can see stock levels in real-time.

Pigs Unlimited is able to see real-time stock levels

software automatically updates stock levels in real timeAdditionally, stock control software will automatically update stock levels to reflect any changes in the product’s levels.

For example, when a sales order is entered in, the software will automatically deduct the item(s) from inventory.

European Wine Resource had initially managed stock levels using spreadsheets, which meant stock had to be manually adjusted after each sales order. However, by using Acctivate, they no longer needed to manually update stock levels because the system automates the process for them after each sales order.

European Wine Resource uses software to automatically update stock levels

For more information on sales order management and stock control, check out our Order Management page here.


Reporting


reporting and analysis with softwareVirtually any data from the stock control software can be assembled into the form of a report. Reports come in a variety of types, sizes, complexity, etc.

  • Inventory Overstock Analysis
  • Stock On Hand
  • Inventory Reorder Report
  • Inventory Analysis by Product
  • Monthly Demand Summary

Using either standard or custom reports, Acctivate customers utilize the information in the system to get the data they need and how they need it. For example, DSX Access Systems is able to look at historical data in Acctivate down to the product level to help with demand planning.

DSX Access Systems utilizes reporting for demand planning

Learn more about Acctivate software for stock control

Acctivate software for stock control

Acctivate is powerful, affordable, and easy to use software made exclusively with small to medium sized business looking to improve stock control in mind.

Acctivate also offers a variety of features to provide businesses the tools they need to efficiently manage their operations and have better insight and visibility over workflow.

If your business is looking to improve its stock control, then it’s time to learn more about Acctivate software.

Find out more!

Learn more about Acctivate Inventory Management Software by giving us a call at 817-870-1311 to talk about your specific needs or by simply completing the form and a specialist will contact you to discuss solutions.
Discover Acctivate
Start a conversation with a specialist today to learn more.
Or call us at 817-870-1311

About The Acctivate blog

The Acctivate blog is your source for inventory control, QuickBooks®, and business management news, events, tips and tricks.

Discover Acctivate
Start a conversation with a specialist today to learn more.
Or call us at 817-870-1311

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