Protect inventory investment & amplify supply chain visibility
Acctivate delivers real-time inventory control to small and mid-sized distributors, manufacturers and online retailers using QuickBooks.
Acctivate adds inventory management efficiencies that keep a business functioning like a well-oiled machine.
With Acctivate, full visibility into inventory translates into optimized:
Overall Business Management
Hear it from Acctivate users
Inventory Quote – Inventory Solution
“
Acctivate is a godsend in that it allows us to see a minute-by-minute of where we’re exactly at inventory-wise.
”
Ron Petersen, Owner, Summertime Potato Company
Traceability Quote – Inventory Solution
“
Lot tracking has saved us the most time out of all of the features. Before Acctivate, we would have to reconstruct what we did, so being able to go through and just click – that’s easy.
”
Ruth Entwistle, Customs Broker, Heron Point Seafood
Import/Export Quote – Inventory Solution
“
Acctivate has made us a more responsive, agile company. We have a lot of overseas customers that are distributors and we are in a much better position to sell to and support them now.
”
Kevin Garvey, Chief Operations Officer, DataRay
Mfg Quote – Inventory Solution
“
You do your assemblies, pull your raw materials and it gives you a selection of all the lots and how much is available and it immediately updates inventory. It’s doing the manufacturing so we can get all the costs rolled into the cost per pound or cost per set.
”
Tina Miles, Controller, BioBased Technologies
Purchasing Quote – Inventory Solution
“
Purchasing with Acctivate is really cut and dry. We see what we’re low on based on our criteria set within that product on the maintaining aspect of it and then, Boom — we go to that product, create a PO, email it right out — Done.
”
Marty Monroe, Controller, DSX Access Systems
Dominate product demand
As product lines expand, the customer count increases & new sales channels open, the orders pile up. With Acctivate, small businesses are empowered rather than overpowered by the volume.
Plus, they acquire features and benefits that put them in the ranks equivalent or beyond that of larger business to compete successfully without a high-priced ERP.
Track an unlimited amount of product in real-time, at any location and across all sales channels (i.e., in-store, over the phone, eCommerce, EDI).
Acctivate offers specialized, cutting-edge inventory capabilities that go beyond the basics to effectively satisfy advanced needs.
Make smarter business decisions with macro & micro data views
Find products, vendors, transactions and more instantaneously through a powerful search capability.
Access ready-to-use, filterable reports and/or create new reports with Crystal Reports integration.
View data quickly via a convenient, customizable, visual inventory dashboard.
Stay informed with a central hub for products, transactions, vendors and purchasing highlighting historical/active data & strategic insights.
Traceability 
Import/Export 
Manufacturing 
Purchasing TRACEABILITY
Proficient lot & serial number tracking & tracing
As product travels within the supply chain, secure peace of mind knowing its pace from origination to production to fulfillment. Be empowered to take proactive and swift, on-demand action for product recalls, quality control and other tracking needs.
Assign lot & serial numbers to an unlimited number of products; as well as down to the component or ingredient level.
Track & trace products back to suppliers, through outsources or to customers by lot or batch.
Manage, view & report on source, expiration date, lot, inspection and quarantine information.
Traceability in the production process
Lot & serial number control is an overarching feature, which includes imperative data for manufacturing, e.g., recording lot/serial numbers for raw goods and tracking products from source to sale.
< 4 HOURS
It is critical for a business to know the scope of a product recall and where it originated in less than four hours.
IMPORTING & EXPORTING
Break barriers by propelling into global markets
Buy and sell globally with confidence through a dynamic and comprehensive feature set designed for success in global trade and regulatory compliance.
Landed cost for true COGS related to products sourced worldwide
Calculate true costs of goods sold with precision by automatically capturing all additional costs (i.e., duties, taxes, VAT, government fees, freight, shipping or insurance) to make informed decisions on product sourcing & profitability.
Gain flexibility with the ability to allocate landed cost across one or more transactions based on quantity, value or weight.
Multi-currency solution to operate seamlessly internationally
Support multi-national strategies and currency conversion with all-encompassing tools that seamlessly align purchasing, sales, pricing and credit & collections activities.
Warehouse management for imports and exports
Create and manage separate warehouses and locations, i.e., an “ocean warehouse” to monitor on-the-water containers.
Hear it from Acctivate users
Warehouse Quote – Inventory Solution – Import/Export
“
I have a separate warehouse created that is “the ocean warehouse.” At any point in time, I could look into Acctivate and see what I have on the water, what I have pending from the vendor on the PO and what I have physically in my warehouse here.
”
Alex Leebow, Business Development Manager, Betty Dain Creations
Multi-currency Quote – Inventory Solution – Import/Export
“
Thanks to Acctivate’s multi-currency function, it’s more of a seamless integration with the way totals are set up in QuickBooks and we can better track the cost.
”
Jason Stuart, Logistics Manager, The Brand Passport
Landed Cost Quote – Inventory Solution – Import/Export
“
I’m really happy with the Landed Cost module because I can examine our freight, duty and custom’s payments and how they affect the cost of an item.
”
Damon Wyatt, Operations Manager, BikeFit
MANUFACTURING
The epicenter for goods production
Run the production process with finesse regardless of the manufacturing method:
Accommodate any way that products are made:
Acctivate has the tools to handle it all from purchasing, product creation, selling and tracking, which includes multi-level bill of materials (BOM) and workflow management functionality.
Advanced bill of materials delivers flexibility into production
An unlimited amount of raw goods and components can be defined in Acctivate to build a product as an assembly or kit.
Full control is given as the bill of materials can be updated at any time while preserving sales history for previously manufactured products; as well as assigning serial and lot numbers at the component level, end product level, or both.
3PL involvement
Acctivate coordinates effective communication with third-party logistics (3PL) for outsourcing supply chain management services, including the manufacturing of goods.
Hear it from Acctivate users
Mfg Quote – Inventory Solution – Mfg
“
Manufacturing in Acctivate is definitely a straightforward and simple process. We can set up all of our ingredients as variables because there are times when we need to make a substitution or we need to put a little more salt or another ingredient. We can make those changes on the fly.
”
Carrie Nicklow, President of Food Building LLC, The Lone Grazer Creamery
Kitting Quote – Inventory Solution – Mfg
“
The way the kitting process is facilitated in Acctivate is transparent and a no-brainer. In Acctivate we also use a sales report that tells us which kit was sold, what the margin was, and what the price was. It’s like our bible.
”
Paul, General Manager, FPC Security
Assemblies Quote – Inventory Solution – Mfg
“
I can put different parts and products together to make a new product using the Assemblies feature in Acctivate. Being able to do it in Acctivate helps my job flow go a lot faster and easier for me. This feature saves me about 30 minutes per assembly.
”
Ruben Mendoza, Shipping and Logistics, DeLorean Motor Company
PURCHASING
Strategic inventory replenishment
Preserve exact inventory levels to guarantee customer satisfaction with reliable insights (via tools, i.e., reorder alerts & inventory forecasting reports) into the what, when and who of procurement, accompanied by purchase order tools to fulfill stocking needs.
Maintain the correct quantities of inventory with reorder alerts, overstock analysis, demand reports, receivables management, and purchasing workflow.
Source quality products with forecasting and trend analysis for optimal buying decisions based on trends, seasonality, promotions & market changes.
Evaluate vendors through supplier performance analysis for better planning & spending with complete historical vendor data, i.e., vendor’s published price, last cost paid, lead time, and last receipt.
Control costs, improve margins & manage risks by knowing true product costs when comparing suppliers and uncover volume discount opportunities.
Manage drop shipments and/or special orders easily, but separately to maintain the right inventory quantities and accurate forecasting.
Hear it from Acctivate users
Purchasing Quote – Inventory Solution – Purchasing
“
Purchasing is an easy process in Acctivate. I am able to create a purchase order in Acctivate and sync it with QuickBooks and be done with it in a couple of minutes.
”
Tom Cooper, Owner, Pingry Caswell
Reordering Quote – Inventory Solution – Purchasing
“
Acctivate lets you know when you need to order things and it has a preferred vendor there. You hit a couple of buttons and then you’re done. We no longer have to turn purchasing into a half-day process – now it’s about a 15 minute process..
”
Tim Murphy, Owner, Murphy Industrial Products
Drop Ship Quote – Inventory Solution – Purchasing
“
I love the drop ship feature. It queues you. Plus, it just automatically creates the PO. You’re ready to email and off you go.
”
Janice Honeycutt, Vice President, Safety Connection
Vendor Mgmt Quote – Inventory Solution – Purchasing
“
With Acctivate, we can break products down not only by type but by vendor, etc. and then we can group reorders to take advantage of vendor programs very easily. Acctivate has provided more accessibility and a better workflow and so much of that is just because of its click-through nature.
”