QuickBooks Inventory Management Software | Acctivate

QuickBooks Inventory Management Software

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Real-Time Inventory Management

 
 
 
 
 
 

Protect inventory investment & amplify supply chain visibility

Real-time Inventory Control

Acctivate delivers real-time inventory control to small and mid-sized distributors, manufacturers and online retailers using QuickBooks.

Acctivate adds inventory management efficiencies that keep a business functioning like a well-oiled machine.

With Acctivate, full visibility into inventory translates into optimized:

 

 Hear it from Acctivate users 

Acctivate is a godsend in that it allows us to see a minute-by-minute of where we’re exactly at inventory-wise.”
Ron Petersen, Owner, Summertime Potato Company

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Purchasing with Acctivate is really cut and dry. We see what we’re low on based on our criteria set within that product on the maintaining aspect of it and then, Boom — we go to that product, create a PO, email it right out — Done.”
Marty Monroe, Controller, DSX Access Systems

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Lot tracking has saved us the most time out of all of the features. Before Acctivate, we would have to reconstruct what we did, so being able to go through and just click – that’s easy.”
Ruth Entwistle, Customs Broker, Heron Point Seafood

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Dominate product demand 

As product lines expand, the customer count increases & new sales channels open, the orders pile up. With Acctivate, small businesses are empowered rather than overpowered by the volume.

Plus, they acquire features and benefits that put them in the ranks equivalent or beyond that of larger business to compete successfully without a high-priced ERP.

Real-time inventory tracking for all locations

Track an unlimited amount of product in real-time, at any location and across all sales channels (i.e., in-store, over the phone, eCommerce, EDI).

Acctivate Inventory Software Product Inventory Tab

Acctivate Inventory Software Add-ons

Acctivate offers specialized, cutting-edge inventory capabilities that go beyond the basics to effectively satisfy advanced needs.

Make smarter business decisions with macro & micro data views

Powerful Search

Find products, vendors, transactions and more instantaneously through a powerful search capability.

 

Reporting

Access ready-to-use, filterable reports and/or create new reports with Crystal Reports integration.

 

Inventory Dashboard

View data quickly via a convenient, customizable, visual inventory dashboard.

 

Timeline view of data

Stay informed with a central hub for products, transactions, vendors and purchasing highlighting historical/active data & strategic insights.

 

Acctivate Software Product List
  • Traceability
  • Import/Export
  • Manufacturing
  • Purchasing
 
TRACEABILITY 

Proficient lot & serial number tracking & tracing 

As product travels within the supply chain, secure peace of mind knowing its pace from origination to production to fulfillment. Be empowered to take proactive and swift, on-demand action for product recalls, quality control and other tracking needs.

Assign lot & serial numbers to unlimited products
Assign lot & serial numbers to an unlimited number of products; as well as down to the component or ingredient level.
 
Track & trace products with lot & serial numbers
Track & trace products back to suppliers, through outsources or to customers by lot or batch.
 
Lot & serial number control
Manage, view & report on source, expiration date, lot, inspection and quarantine information.
Traceability in the production process

Traceability in the production process

Lot & serial number control is an overarching feature, which includes imperative data for manufacturing, e.g., recording lot/serial numbers for raw goods and tracking products from source to sale.

< 4 HOURS

Traceability info in less than 4 hours

It is critical for a business to know the scope of a product recall and where it originated in less than four hours.

“It literally takes me 30 seconds to view lot information during a mock recall versus the old ways of searching through tons of paper."
QuickBooks Inventory Management Software User - Harvest Valley Bakery
Miranda DeMaso
Office Manager
Harvest Valley Bakery
 
IMPORTING & EXPORTING 

Break barriers by propelling into global markets 

Buy and sell globally with confidence through a dynamic and comprehensive feature set designed for success in global trade and regulatory compliance.

Landed cost for true cost of goods sold

Landed cost for true COGS related to products sourced worldwide

Calculate true costs of goods sold with precision by automatically capturing all additional costs (i.e., duties, taxes, VAT, government fees, freight, shipping or insurance) to make informed decisions on product sourcing & profitability.

Gain flexibility with the ability to allocate landed cost across one or more transactions based on quantity, value or weight.
Landed Cost in Acctivate Software
Multi-currency capabilities

Multi-currency solution to operate seamlessly internationally

Support multi-national strategies and currency conversion with all-encompassing tools that seamlessly align purchasing, sales, pricing and credit & collections activities.
Warehouse management for imports and exports

Warehouse management for imports and exports

Create and manage separate warehouses and locations, i.e., an “ocean warehouse” to monitor on-the-water containers.

 Hear it from Acctivate users 

I have a separate warehouse created that is 'the ocean warehouse.' At any point in time, I could look into Acctivate and see what I have on the water, what I have pending from the vendor on the PO and what I have physically in my warehouse here."
Alex Leebow, Business Development Manager, Betty Dain Creations
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I’m really happy with the Landed Cost module because I can examine our freight, duty and custom’s payments and how they affect the cost of an item."
Damon Wyatt, Operations Manager, BikeFit
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Thanks to Acctivate’s multi-currency function, it’s more of a seamless integration with the way totals are set up in QuickBooks and we can better track the cost."
Jason Stuart, Logistics Manager, The Brand Passport
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MANUFACTURING 

The epicenter for goods production 

Run the production process with finesse regardless of the manufacturing method:

Discrete Manufacturing
Discrete »
 
Process Manufacturing
Process »
 
Refurbish - Manufacturing
Refurbish »
 
Remanufacturing
Remanufacture »
 
Custom Manufacturing
Custom »
 

Accommodate any way that products are made:

Kitting
On Demand with Kitting »
 
Assemblies
For Stock with Assemblies »
 

Acctivate has the tools to handle it all from purchasing, product creation, selling and tracking, which includes multi-level bill of materials (BOM) and workflow management functionality.

Manufacturing options in Acctivate Inventory Software
Advanced Bill of Materials

Advanced bill of materials delivers flexibility into production

An unlimited amount of raw goods and components can be defined in Acctivate to build a product as an assembly or kit.

Full control is given as the bill of materials can be updated at any time while preserving sales history for previously manufactured products; as well as assigning serial and lot numbers at the component level, end product level, or both.
Bill of Materials (BOM) Tab in Acctivate for components
3PL involvement

3PL involvement

Acctivate coordinates effective communication with third-party logistics (3PL) for outsourcing supply chain management services, including the manufacturing of goods.

 Hear it from Acctivate users 

Manufacturing in Acctivate is definitely a straightforward and simple process. We can set up all of our ingredients as variables because there are times when we need to make a substitution or we need to put a little more salt or another ingredient. We can make those changes on the fly."
Carrie Nicklow, President of Food Building LLC, The Lone Grazer Creamery
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The way the kitting process is facilitated in Acctivate is transparent and a no-brainer. In Acctivate we also use a sales report that tells us which kit was sold, what the margin was, and what the price was. It’s like our bible."
Paul, General Manager, FPC Security
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I can put different parts and products together to make a new product using the Assemblies feature in Acctivate. Being able to do it in Acctivate helps my job flow go a lot faster and easier for me. This feature saves me about 30 minutes per assembly."
Ruben Mendoza, Shipping and Logistics, DeLorean Motor Company
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PURCHASING 

Strategic inventory replenishment 

Preserve exact inventory levels to guarantee customer satisfaction with reliable insights (via tools, i.e., reorder alerts & inventory forecasting reports) into the what, when and who of procurement, accompanied by purchase order tools to fulfill stocking needs.

Reordering in Acctivate Inventory Software
Maintain the correct inventory quantities
Maintain the correct quantities of inventory with reorder alerts, overstock analysis, demand reports, receivables management, and purchasing workflow.
 
Source quality products
Source quality products with forecasting and trend analysis for optimal buying decisions based on trends, seasonality, promotions & market changes.
 
Evaluate vendors
Evaluate vendors through supplier performance analysis for better planning & spending with complete historical vendor data, i.e., vendor’s published price, last cost paid, lead time, and last receipt.
Control costs, improve margins & manage risks
Control costs, improve margins & manage risks by knowing true product costs when comparing suppliers and uncover volume discount opportunities.
 
Drop shipping and special orders
Manage drop shipments and/or special orders easily, but separately to maintain the right inventory quantities and accurate forecasting.

 Hear it from Acctivate users 

Purchasing is an easy process in Acctivate. I am able to create a purchase order in Acctivate and sync it with QuickBooks and be done with it in a couple of minutes."
Tom Cooper, Owner, Pingry Caswell
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Acctivate lets you know when you need to order things and it has a preferred vendor there. You hit a couple of buttons and then you’re done. We no longer have to turn purchasing into a half-day process – now it’s about a 15 minute process."
Tim Murphy, Owner, Murphy Industrial Products
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I love the drop ship feature. It queues you. Plus, it just automatically creates the PO. You’re ready to email and off you go."
Janice Honeycutt, Vice President, Safety Connection
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Ensure your inventory investment is secure

 
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