Pool Business Software

Pool business software by Acctivate

Pool Business Software

Pool business software helps pool and spa businesses compete and improve profits through efficient operational management.

Pool business software for distributors, manufacturers, online retailers, dealers, and service professionals.

Growth opportunities for pool and spa companies exist with the increase of high-rise apartments, high-spending consumer capabilities, a thriving wellness industry, and more investments in at-home recreation.1

The versatile functionality of Acctivate pool business software coupled with an easy-to-use, yet powerful interface provides an all-in-one, automated solution.

Acctivate’s direct connection to QuickBooks on the back end for accounting provides:

  • Both systems are affordable and designed for SMBs
  • Two-way data synchronization
  • Eliminate double data entry
  • Support data volume growth
  • Extend inventory control with advanced functionality

Adding QuickBooks to Acctivate puts businesses in control of more operations than QuickBooks is capable of alone, including:

  • Inventory management
  • Purchasing
  • Warehousing
  • Manufacturing
  • Sales & orders
  • Service & repairs
  • Overall business decisions
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Pool business software delivers real-time inventory management

Pool business software with real-time inventory management

Accurate inventory is essential to a business, ensuring inventory that appears to be available for sale, really is, and that reorders occur (or don’t) at the correct time. Accurate inventory requires inventory tracking and inventory tracking begins with inventory transactions – tracking the movement of inventory in & out of the warehouse.

Inventory replenishment relies on powerful pool business software features, including:

  • Reorder based on minimum stocking quantity
  • Receive inventory (via desktop or mobile barcoding)
  • Create and invoice purchase orders
  • Handle drop ship and special orders
  • Manage numerous vendors for the best cost and quality

Acctivate’s inventory visibility ensures the correct quantities are stocked for an unlimited amount of goods in the right locations.

The newfound product control acquired from pool business software enables:

  • Flexible inventory cost tracking (Average, Standard, FIFO, LIFO, Specific Identity)
  • Capture and track all costs associated with product acquisition—landed cost—for true COGS
  • Lot & serial number control and traceability
  • Product lookup by SKU, UPC, vendor number, customer product number + more
  • Multiple warehouse and location (bins, service trucks, etc.) management
  • Manufacture finished goods with raw materials tracking and work in process through various production processes, including discrete, custom, chemical, etc.

Pool business software helps business gain credibility

Order management for competitive advantage

Pool business software with order management tools and more for competitive advantage

Order management in Acctivate pool business software enables SMBs to expand their consumer reach and embrace the growing business standard of selling from multiple channels, i.e., in-store, webstores, and to big box retailers with EDI.

Maintain the appropriate inventory levels based on specific demand across all sales channels and use flexible tools to accommodate business models, including:

  • Multi-level pricing + customer contract pricing
  • Standard/custom kitting (made to order) and assemblies (made to stock) to sell pool, spa, and other packages
  • Connect to the preferred eCommerce platform, i.e., Magento, Volusion, WooCommerce, BigCommerce, etc.
  • Accept various payment options, i.e., credit card, cash, check, or wire transfer

Acctivate’s fulfillment tools achieve on-time delivery, no matter the volume or original sales channel. Pick, pack, and ship orders seamlessly with features, such as:

  • Picklists based on the most efficient route to pick multiple orders at once
  • Shipping integration with various carriers (UPS, USPS, DHL, FedEx)
  • Order manager hub to perform various actions to progress orders in batch

Pool business software to handle service and repairs

Pool business software to handle service and repairs

As companies often provide services for maintenance, repair, construction, or renovations, Acctivate has the tools to track and manage such activities:

  • Create workorders
  • Track labor and materials
  • Schedule service tasks to allocate resources, complete on-time and communicate with service techs
  • Track warranties

Strategic decisions for spa and pool business success

Acctivate pool business software has a real-time, dynamic database that ensures that users across the organization are consistently and accurately provided the information to make necessary decisions. All the data is consolidated into formats that enable everything to be seen clearly via standard/custom reports, dashboard widgets, and lists with pertinent information highlighted. With the ability to strategize better, companies can employ sensible business models that help establish smart investments, innovation, profitability, growth, and more.


Technavio: Swimming Pool Market by Revenue Source and Geography – Forecast and Analysis 2020-2024

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Discover how Acctivate can transform your business.  One of our Acctivate specialists would love to talk to you and discuss your specific business needs.

Call us at 817-870-1311