Real-Time Inventory Management

Built For

Protect inventory investment & amplify supply chain visibility

Real-Time Inventory Management with Acctivate

Acctivate delivers real-time inventory control to small and mid-sized distributors, manufacturers and online retailers using QuickBooks.

on-demand DEMO

Acctivate adds inventory management efficiencies that keep a business functioning like a well-oiled machine.

With Acctivate, full visibility into inventory translates into optimized:

Warehousing »

Purchasing »

Sales »

Decision-making »

Production »

Customer Service »

Hear it from Acctivate users

Acctivate is a godsend in that it allows us to see a minute-by-minute of where we’re exactly at inventory-wise.”

Ron Petersen

Owner
Summertime Potato Company

Purchasing with Acctivate is really cut and dry. We see what we’re low on based on our criteria set within that product on the maintaining aspect of it and then, Boom — we go to that product, create a PO, email it right out — Done.”

Marty Monroe

Controller
DSX Access Systems

Lot tracking has saved us the most time out of all of the features. Before Acctivate, we would have to reconstruct what we did, so being able to go through and just click – that’s easy.”

Ruth Entwistle

Customs Broker
Heron Point Seafood

Dominate product demand

As product lines expand, the customer count increases & new sales channels open, the orders pile up. With Acctivate, small businesses are empowered rather than overpowered by the volume.

Plus, they acquire features and benefits that put them in the ranks equivalent or beyond that of larger business to compete successfully without a high-priced ERP.

Track an unlimited amount of product in real-time, at any location and across all sales channels (i.e., in-store, over the phone, eCommerce, EDI).

Real-time inventory tracking for all locations

Acctivate Inventory Software Product Inventory Tab

Acctivate offers specialized, cutting-edge inventory capabilities that go beyond the basics to effectively satisfy advanced needs.

Make smarter business decisions with macro & micro data views

Find products, vendors, transactions and more instantaneously through a powerful search capability.

Access ready-to-use, filterable reports and/or create new reports with Crystal Reports integration.

View data quickly via a convenient, customizable, visual inventory dashboard.

Stay informed with a central hub for products, transactions, vendors and purchasing highlighting historical/active data & strategic insights.

Traceability

traceability

Proficient lot & serial number tracking & tracing

As product travels within the supply chain, secure peace of mind knowing its pace from origination to production to fulfillment. Be empowered to take proactive and swift, on-demand action for product recalls, quality control and other tracking needs.

Assign lot & serial numbers to unlimited products

Assign lot & serial numbers to an unlimited number of products; as well as down to the component or ingredient level.

Track & trace products back to suppliers, through outsourcers or to customers by lot or batch.

Lot & serial number management and reporting

Manage, view & report on source, expiration date, lot, inspection and quarantine information.

Traceability in the production process

Lot & serial number control is an overarching feature, which includes imperative data for manufacturing, e.g., recording lot/serial numbers for raw goods and tracking products from source to sale.

Be Proactive.

Discover traceability »

< 4 HOURS

It is critical for a business to know the scope of a product recall and where it originated in less than four hours.

“It literally takes me 30 seconds to view lot information during a mock recall versus the old ways of searching through tons of paper.”

Miranda DeMaso

Office Manager
Harvest Valley Bakery

Import / Export

importing & Exporting

Break barriers by propelling into global markets

Buy and sell globally with confidence through a dynamic and comprehensive feature set designed for success in global trade and regulatory compliance.

Landed cost for true COGS related to products sourced worldwide

Calculate true costs of goods sold with precision by automatically capturing all additional costs (i.e., duties, taxes, VAT, government fees, freight, shipping or insurance) to make informed decisions on product sourcing & profitability.

Gain flexibility with the ability to allocate landed cost across one or more transactions based on quantity, value or weight.

ENsure true costs.

Explore landed cost »

Multi-currency solution to operate seamlessly internationally

Support multi-national strategies and currency conversion with all-encompassing tools that seamlessly align purchasing, sales, pricing and credit & collections activities.

Support multiple currencies.

Learn how »

Warehouse management for imports and exports

Create and manage separate warehouses and locations, i.e., an “ocean warehouse” to monitor on-the-water containers.

GAIN VISIBILITY IN ALL WArehouses & locations.

Learn How »

Hear it from Acctivate users

I have a separate warehouse created that is ‘the ocean warehouse.’ At any point in time, I could look into Acctivate and see what I have on the water, what I have pending from the vendor on the PO and what I have physically in my warehouse here.”

Alex Leebow

Business Development Manager
Betty Dain Creations

I’m really happy with the Landed Cost module because I can examine our freight, duty and custom’s payments and how they affect the cost of an item.”

Damon Wyatt

Operations Manager
BikeFit

Thanks to Acctivate’s multi-currency function, it’s more of a seamless integration with the way totals are set up in QuickBooks and we can better track the cost.”

Jason Stuart

Logistics Manager
The Brand Passport

Manufacturing

The epicenter for goods production

Run the production process with finesse regardless of the manufacturing method:

Accommodate any way that products are made:

On Demand with Kitting »

For Stock with Assemblies »

Acctivate has the tools to handle it all from purchasing, product creation, selling and tracking, which includes multi-level bill of materials (BOM) and workflow management functionality.

Manufacturing options in Acctivate Inventory Software

Advanced bill of materials delivers flexibility into production

An unlimited amount of raw goods and components can be defined in Acctivate to build a product as an assembly or kit.

Full control is given as the bill of materials can be updated at any time while preserving sales history for previously manufactured products; as well as assigning serial and lot numbers at the component level, end product level, or both.

Bill of Materials (BOM) Tab in Acctivate for component

3PL involvement

Acctivate coordinates effective communication with third-party logistics (3PL) for outsourcing supply chain management services, including the manufacturing of goods.

Hear it from Acctivate users

Manufacturing in Acctivate is definitely a straightforward and simple process. We can set up all of our ingredients as variables because there are times when we need to make a substitution or we need to put a little more salt or another ingredient. We can make those changes on the fly.”

Carrie Nicklow

President of Food Building LLC
The Lone Grazer Creamery

The way the kitting process is facilitated in Acctivate is transparent and a no-brainer. In Acctivate we also use a sales report that tells us which kit was sold, what the margin was, and what the price was. It’s like our bible.”

Damon Wyatt

Operations Manager
BikeFit

DeLorean Motor Company - Acctivate Inventory Software user

I can put different parts and products together to make a new product using the Assemblies feature in Acctivate. This feature saves me about 30 minutes per assembly.”

Ruben Mendoza

Shipping and Logistics
DeLorean Motor Company

Purchasing

Strategic inventory replenishment

Preserve exact inventory levels to guarantee customer satisfaction with reliable insights (via tools, i.e., reorder alerts & inventory forecasting reports) into the what, when and who of procurement, accompanied by purchase order tools to fulfill stocking needs.

Purchasing management to have correct inventory levels

Maintain the correct quantities of inventory with reorder alerts, overstock analysis, demand reports, receivables management, and purchasing workflow.

Source quality products with forecasting and trend analysis for optimal buying decisions based on trends, seasonality, promotions & market changes.

Evaluate vendors through supplier performance analysis for better planning & spending with complete historical vendor data, i.e., vendor’s published price, last cost paid, lead time, and last receipt.

Control costs, improve margins & manage risks by knowing true product costs when comparing suppliers and uncover volume discount opportunities.

Manage drop shipments and/or special orders easily, but separately to maintain the right inventory quantities and accurate forecasting.

Control purchasing to ensure sufficient inventory.

Learn how »

Hear it from Acctivate users

Pingry Caswell uses Acctivate Inventory Management Software

Purchasing is an easy process in Acctivate. I am able to create a purchase order in Acctivate and sync it with QuickBooks and be done with it in a couple of minutes.”

Tom Cooper

Owner
Pingry Caswell

Acctivate lets you know when you need to order things and it has a preferred vendor there. You hit a couple of buttons and then you’re done. We no longer have to turn purchasing into a half-day process – now it’s about a 15 minute process.”

Tim Murphy

Owner
Murphy Industrial Products

I love the drop ship feature. It queues you. Plus, it just automatically creates the PO. You’re ready to email and off you go.”

Janice Honeycutt

Vice President
Safety Connection

Ensure your inventory investment is secure

On-demand Demo

Call us at 817-870-1311

Protect inventory investment & amplify supply chain visibility

Hear it from Acctivate users

Dominate product demand

Make smarter business decisions with macro & micro data views

traceability

Proficient lot & serial number tracking & tracing

Traceability in the production process

< 4 HOURS

importing & Exporting

Break barriers by propelling into global markets

Landed cost for true COGS related to products sourced worldwide

Multi-currency solution to operate seamlessly internationally

Warehouse management for imports and exports

Hear it from Acctivate users

Manufacturing

The epicenter for goods production

Advanced bill of materials delivers flexibility into production

3PL involvement

Hear it from Acctivate users

Purchasing

Strategic inventory replenishment

Hear it from Acctivate users

Company

Community

Features

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